See at a glance what your contractors have really done
You outsource the maintenance of your ventilation installations to contractors, yet you remain liable for it. equova is the owner-side maintenance platform for property owners and property managers in Switzerland and Liechtenstein: you control the outsourced maintenance and prove, revision-proof, for every component that the work you paid for was actually carried out.
You pay for the maintenance — but can you control whether it was done?
Between the paid invoice and the actual work lies a gap that no one closes for you today.
«I pay, but I cannot control whether and how it was maintained.»
The invoice says «ventilation maintenance», not what was checked on which component. You either trust or doubt — you cannot verify.
The records are scattered.
An inspection report in your inbox, a PDF in the contractor's folder, a contract on a network drive. When it matters — an audit, a review, a liability case — no one finds the coherent record.
The concept lives in Excel.
Due dates, intervals and components sit in a spreadsheet that goes stale and disappears with the next change of contractor or staff.
The responsibility stays with you.
Execution is delegated; the operator's duty for healthy supply air is not. In a dispute, your invoice stands against the contractor's claim.
How it works
Three steps from scattered PDF folders to proven control.
- 1
Create properties, installations and a maintenance concept
You create your properties and ventilation installations and adopt a maintenance concept per installation from a template following SWKI BT104 — with components, maintenance steps, intervals and checklists. Existing concepts are imported by CSV instead of re-entered.
- 2
equova generates scheduled maintenance orders and monitors the due dates
From the maintenance concept, equova generates the scheduled maintenance orders and calculates every due date. A due-date calendar and email reminders make sure no due inspection slips by unnoticed.
- 3
The contractor documents per component — you control from the dashboard
The assigned contractor scans the QR code on the component on site, sees the next due maintenance order and documents a photo proof for each maintenance step — even offline, with no app store and no training. You see across your whole portfolio on the owner dashboard what is open, due, overdue and documented.
Portfolio control
How do I know the maintenance I paid for was actually done?
You see it at a glance on the owner dashboard: broken down by property and installation across your whole portfolio, which maintenance orders are open, due, overdue or documented. No piecing it together from inbox and folder — one control view.
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Portfolio control at a glance. KPI tiles for open, due, overdue and documented across your whole portfolio; a click opens the filtered list behind each one.
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Breakdown by property and installation. From a municipality with a dozen school buildings to a single installation — each property carries its own status indicator.
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Due-date calendar and reminders. A due-date calendar shows what is upcoming and overdue; reminders with a configurable lead time reach the responsible roles before a due date becomes critical.
Proof per component
Prove that the maintenance you paid for was really done
For every component a revision-proof record — not a vague invoice, but the structured proof you present in an audit or liability case.
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Mandatory photo proof per maintenance step. No maintenance step counts as complete without a photo of the component, an answered checklist and a condition assessment — firmly linked to a maintenance order and component.
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A QR label per component. Every component carries a unique QR label; the scan ties photo and proof unambiguously to exactly this component.
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Revision-proof audit log. Every proof enters an immutable system history; corrections are added as an addendum, never through silent overwriting.
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Export anytime. Proof report as PDF, data as CSV, QR labels as PDF — available anytime, even after a cancellation. The proof stays with you, even when you change contractors.
Set the target, contractors bid
You set the target, the contractors bid on it
Instead of trusting a single contractor, you define the scope of work and have several bid on it.
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Maintenance concept following SWKI BT104. The concept is your target definition: which maintenance and inspection is due on which component at which interval — the basis against which every quote is measured.
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Tender to several contractors. You put the scope out to tender and invite several contractors; they bid through a lean form, without an account of their own.
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Structured quotes in a price comparison. All quotes sit side by side and comparable — line items, prices, conditions. You award to one contractor instead of accepting a high invoice without value.
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Concepts reusable as a template. A maintenance concept set up once serves as a template across many similar installations and mandates.
Trust
Your data, your control — reasoned, not claimed
A young product earns trust not with invented figures, but with guarantees, transparency and substance.
Guarantees
- 14-day trial without a credit card
- Cancel monthly
- Export anytime — even after cancellation, no lock-in
Transparency
- All prices stated openly on this page
- Operator visible in the imprint
- No negotiation, no hidden tiers
Substance
- Data hosting in the EU
- Data protection under GDPR and the Swiss DSG
- Every proof in a revision-proof audit log
equova gives you the structured proof and the overview — the technical conformity remains the responsibility of the executing specialist and of you as the operator.
Pricing: you pay by managed installations
Three self-serve plans in CHF, tiered by your number of installations. The annual price equals 2 months free. 14-day trial, no credit card.
Start
Up to 5 installations
billed monthly
Provable control for small portfolios.
Full core cycle in every plan.
Portfolio
Up to 25 installations
billed monthly
Your entire building portfolio provably under control.
Full core cycle in every plan.
Verwaltung
Up to 100 installations
billed monthly
Multiple mandates under one proof standard.
Full core cycle in every plan.
Over 100 installations? Contact usFrequently asked questions
Is it worth switching from our Excel concept and PDF folder?
What happens to our data if we cancel?
We already have a maintenance contract — isn't that enough?
Doesn't our contractor or facility manager already handle the control?
Does equova guarantee compliance with SWKI BT104 or VDI 6022?
Isn't this oversized for a single building?
How do our contractors and technicians cope with it?
Control and proof — with no risk to you
You keep the responsibility for the maintenance, no matter who carries it out. With equova you also keep control over it and the proof of it: every due date in view, a revision-proof record for every component, export anytime. Try it for 14 days without a credit card — cancel monthly, no lock-in.